Most people have no idea how much PTO they'll have when their vacation comes around. Between accrual schedules, company holidays, rollover caps, and planned trips, it's genuinely hard to know your balance weeks or months in advance — unless you're doing the math yourself in a spreadsheet.
We built PTO Planner to solve that. It's a free, easy-to-use calculator that projects your paid time off balance through any future date — automatically accounting for weekends, holidays, accrual rates, and the trips you've already got planned. Over time it's grown into a wider library of free tools and guides on PTO, payroll, and HR — including a complete set of paid-time-off law guides for all 50 states and DC.
No spreadsheets. No guesswork. Just a clear picture of your time off.
PTO Planner was created and is maintained by Andrew Raspo, a financial planning & analysis (FP&A) professional. In his day-to-day work, Andrew builds financial models, budgets, and forecasting tools, and partners closely with HR teams — including building staffing matrices and helping shape HR policies and procedures.
That combination of finance modeling and hands-on HR collaboration is exactly where PTO Planner came from: the same kind of spreadsheet math used to plan headcount, payroll, and time-off costs inside a company, rebuilt as free tools anyone can use. Andrew writes and reviews the site's guides and verifies the data behind them. You can connect with him on LinkedIn.
PTO Planner works for anyone with paid time off — whether you accrue hours with every paycheck, get a set number of days at the start of each year, or work a non-standard schedule like shift work or nursing where weekends count as regular work days.
It's especially useful if you're planning a big vacation and want to make sure you'll have enough hours saved up, or if your company has a "use it or lose it" rollover policy and you don't want to leave hours on the table.
PTO Planner's guides cover real laws and real money, so accuracy matters to us. Here's the process behind the content:
Not legal or financial advice. PTO Planner provides general information to help you understand and plan. It isn't a substitute for advice from a qualified attorney, accountant, or your own HR department about your specific situation.
PTO Planner is completely free to use. We keep the lights on through tasteful display advertising and occasional affiliate links to HR, payroll, and travel services that may be useful — at no extra cost to you. We never sell your data and we never will. See our affiliate disclosure for the full details.
Have a question or feedback? We'd love to hear from you — contact us here.
It takes about 60 seconds to set up and you'll know exactly where your PTO stands.
Open the Calculator →